VILLAGE OF EVENDALE
PLANNING COMMISSION MEETING MINUTES
JUNE 8, 2005
EVENDALE MUNICIPAL BUILDING
The special Evendale Planning Commission (EPC) meeting that was recessed June 4, 2005 was reconvened at 4:30 PM on June 8, 2005 with EPC members Jim Guthrie, Chairperson, Dick Shaffer, Secretary, Michael Schwartzman, Chris Schaefer, Council representative, and Susan VanAmerongen
present. James Jeffers, Village Engineer, and Linda Fitzgerald, Consultant on Economic Development
were present for the Village. Anchor Properties was present with Matt Grever, Mike Ricke, and Anne McBride along with CESO’s Debra Sullivan. Several residents were also in attendance.
CONTINUING BUSINESS
This EPC attention was aimed at the Wal-Mart site development and the seven areas that had previously been identified. The detailed list of questions in these areas was discussed among the EPC with some comments from Anchor. Jack Cameron has the detailed list for which Anchor and CESO (Wal-Mart) will provide responses for the June 16th meeting. The detailed list is attached to these minutes.
The meeting was recessed at 7:30 PM to be reconvened at 4 PM on the 16th of June prior to the regular EPC meeting scheduled to begin at 6 PM.
Jim Guthrie
Chairperson, Evendale Planning Commission
Attest:
Dick Shaffer
Secretary, Evendale Planning Commission
Village of Evendale Planning Commission
Evendale Commons PBD Review #2
Comment List for Submittal #1, May 2005
1) Traffic/Access
· Pharmacy drive thru flow
· Fuel center detail for traffic flow (exiting pattern, general location)
· Driveway to main street on northeast of site, cutting through crosswalk
· Access to parking area north of fuel center conflicting with direction of traffic flow in adjacent internal parking lot travel lane
· Retention basin location, east of roadway possible
· Parking lot egress in east focused on area around fuel center
· Auto repair area details (flow, parking, access)
· Truck access and turn-around
2) Legal/Marketing
· Same deed restrictions as stated in PBD review #1
· Seasonal outdoor sales as conditional use
· Seasonal outdoor sales (layout, structures, details)
· Outdoor displays/storage (fuel center, pharmacy, auto, etc.)
· Vending machines outside
· Examples of 3-5 existing Wal-Mart locations with neighborhood retail co-habitants
· Examples of 3-5 existing Wal-Mart locations with office co-habitants
3) Topographical/Infrastructure
· West detention/drainage area impact on office area to the west
· Fencing area around detention and retention areas
ü front yard prohibition
ü need/liability
ü size & location
ü Village eventually take over maintenance
ü Gravel access to areas
ü Width of access opening
ü On-going maintenance
· Retaining wall along south of site detail
· Pallet and bale storage area on west of site detail and coordination with office area to west
· Lighting bollard locations coordinated with islands
· Lighting on main streets consistent with Wal-Mart site
· Aesthetics of lighting on Wal-Mart area
· Inter-face between Wal-Mart and common area lighting
· Grade elevation of fuel center as compared to Reading Road
· Parking spaces (amount, size)
4) Mill Creek
· As outlined in PBD Review list #1
5) Architectural Features
· Incorporate Brad’s comments
· Rear and side elevations consistent with front elevation level of design
· Kiosk for auto area, TLE, detail
· Sample board of building materials
· Mechanical locations
· Awning material
· Brick color
· Softness/curvature of front elevation features
ü Note central clock tower & court yard drawings in approved PBD
ü Pergola, seating area around center of building front
· Cart corrals fencing/retaining structure
· Cart access to store and storage/screening of retrieved carts
· Additional materials that are appliqué on front of building
· Lighting on building detail/possibility
· Fuel center design
6) Landscaping
· Incorporate Ralph’s comments
· Additional islands to match lighting (9 locations) limit total spaces in a row to 15
· Mounding of landscaping around rear detention basin
· Encroachment of Formica easement/ROW access
· Court yard walkway area and parking adjacent
· Planting urns for front of building
· Trash receptacles on site and common areas
· Existing tree incorporation to site
· Feature around fuel center other than flat grass area
· Consistent features incorporated to the Wal-Mart site as decided for rest of the site
7) Development Features/Signage
· PBD page 9 requirement exceeded in this submittal
ü Directional vs. designation
ü Canopy/awning total square footage
ü Wall mount total square footage
· Total review of signage
· Kiosk determination (sign or outbuilding)
· Fuel center signage
· Location of incidental signs
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